LJT & Associates, Inc

  • Accounts Payable Specialist

    Location US-MD-Columbia
    Job ID
    Accounting/Finance - Accounts Payable/Receivable
    Security Clearance Required
  • Overview

    LJT & Associates, Inc. provides a wide range of engineering and other support services to the U.S. Government and International customers.  We are a certified large business with expertise in the analysis, design, development, and implementation of a variety of engineering and hardware integration solutions. The company has experienced significant growth and seeks qualified candidates to support continued growth in all of our business sectors.

    Job Description

    Under the direction of the Controller, the Accounts Payable Specialist will perform various detailed accounting tasks related to the processing of payables. The ideal candidate will be self-motivated, hard-working and possess a high level of business ethics. 


    Basic Function:

    Responsible for performing corporate accounting functions and supporting a variety of Finance and Administrative functions. Provides clerical, data entry, and accounting support.  This includes accounts payable processing, expense report review and processing, payments processing , and other accounting and administrative duties.  The Accounts Payable Specialist will work closely with Accounting, Contract Financial Analysts and Contracts/Procurement managers, and Program Managers.

    Duties & Responsibilities

    • Request, review, and post invoices into the accounting system with proper GL coding
    • Match invoices to purchase orders, receiving documentation, and verify amounts due
    • Prepare supporting documentation for management’s review for payment to vendors
    • Ensure proper approval for all vendor payments
    • Research and resolve invoice discrepancies
    • Respond to all vendor inquiries
    • Facilitates open communications between vendors, contract managers, Corporate Controller, Accounting Manager, Financial Analysts, Programs Managers to ensure invoice procedures, approvals and accurate recording are maintained.
    • Processes cash advance requests and Travel Expense Reports. Reviews items for compliance, correctness and completeness.
    • Properly archive payment records and documentation
    • Perform filing, copying and other general office tasks
    • Assist with coordinating and preparing material for audits by outside auditors and agencies
    • Other duties and tasks as needed








    Associates degree in accounting, Bachelors preferred and 2 years of full cycle accounts payable experience or equivalend combination of education and experience which would provide the required knowledge, skills, and abilities.  Deltek Costpoint experience is required.

    Job Specific Knowledge, Skills, and Abilities


    • Working knowledge of the principles and practices of basic bookkeeping and accounting
    • Working knowledge of internal control practices as applied to Accounts Payable transactions
    • Working knowledge of the principles and practices of customer service
    • Working knowledge of and proficiency with Windows based PC systems and Microsoft Word, Excel, and Deltek Costpoint accounts payable software applications
    • Working knowledge of standard office and administrative procedures
    • Ability to perform basic mathematical computations
    • Ability to develop and maintain effective tracking, filing and recordkeeping systems
    • Ability to interpret and explain accounts payable matters in a manner that is easily understood
    • Ability to exercise a high degree of accuracy and attention to detail
    • Ability to proofread, verify, analyze and audit data
    • Ability to identify and correct errors in mathematical computations and improper entries on a variety of documents
    • Ability to produce organized, accurate, and detail-oriented work
    • Ability to understand and interpret relevant policies, procedures and regulations
    • Ability to use a computerized accounting system to perform data input, data inquiry and report generation
    • Ability to use 10-key by touch
    • Ability to work independently and as a member of a team

    Work Environment and Physical Demands

    • Ability to sit in front of and operate a computer for extended periods of time
    • Ability to reach overhead, lift, carry or move objects of varying size weighing up to 10 pounds

    Standard Knowledge, Skills and Abilities

    • Ability to communicate effectively, both orally and in writing
    • Ability to establish and maintain effective and cooperative working relationships with co-workers and others contacted in the course of work
    • Ability to assume responsibility and exercise good judgment in making decisions within the scope of authority of the position
    • Ability to think and work effectively under pressure and accurately complete tasks within established times
    • Ability to prioritize tasks and meet deadlines
    • Ability to maintain confidentiality and ensure information integrity and security


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